Proctored Testing

Guidelines for IUPUI Spring 2021 proctored testing options

In response to significant requests for the ability to have proctored testing in the Fall of 2020, a work group was formed to examine all possibilities and provide guidance around proctored testing. This work group issued guidelines and recommendations for the Fall of 2020. The purpose of this page is to update the guidance for the Spring semester 2021 based on feedback that we have received during the Fall of 2020.

It is not likely that we could accommodate all of the demand for all of the in-person proctored exams across the IUPUI campus. As such,the following guidelines/requirements are in place for Spring 2021:

Only those courses offered in the in-person, hybrid traditional, distance other and online interactive formats will have access to schedule proctored exams in-person at IUPUI in Fall 2020. The distance other format has been added for Spring 2020. These four formats were selected because they include either required in-person meetings on campus or regular required meetings in a remote format (i.e. synchronous).
Courses that meet the above requirement will be afforded the opportunity to schedule up to three in-person exams during Spring 2021.This is an increase of one test per course over Fall 2020. However, it must be noted that in increasing this limit we may reach capacity during busy times so scheduling will done on a first-come, first-serve basis.
Exams will be limited to 75-minute time limits.

There are also several important caveats:

Some students may require an accommodation due to health, quarantine, or illness (COVID or other illness that prevents their presence on campus as stated in the CRA). Even if a faculty member has an exam proctored on campus, accommodations will need to be made for an online evaluation/examination for students that cannot come to campus.
It is important to note that these requirements only apply to courses where the needed additional classroom space is controlled by the campus (general inventory). Schools and departments that may have department spaces that can be used for testing using proper social distancing are not subject to these requirements; neither are classes that can safely accommodate all testing needs without requesting additional space.

Mechanisms for proctored testing

For Spring 2021, there will be three mechanisms for proctored testing:

Proctored testing done on computers

This is the testing that is typically handled by the IUPUI Testing Center and offered in SL 070. Students are offered windows of times to take a particular test and students schedule in one of the available windows. Students individually schedule a time to take an exam through Registerblast (via Canvas) and the exam is proctored by IUPUI Testing Center staff. Because additional spaces may be used, there will be an updated list of IP addresses associated with new terminals doing testing.

Proctored testing done with paper and pencil/pen

This scheduling will continue to occur via the Office of the Registrar. This form of testing is typically done in assigned classrooms and exams are proctored by faculty and graduate assistants. Given physical distancing requirements different spaces are often required. In the fall, CE 450 was available throughout the day for scheduling of proctored exams in addition to any open classrooms across campus (likely restricted to nights and weekends). However, given the fact that there was limited demand for CE 450 and that location is needed for other purposes, it may not be available, and certainly will not be available before March 1. Scheduling will occur on a cohort basis (i.e. by course). Faculty will be responsible for coordinating proctoring of these exams.

Online proctored testing

This is when students take an exam from their own device in their own space and an outside vendor is used to proctor the exam. In using either of the options below, instructors are cautioned to make sure students have sufficient technology and are trained on how to use the technology prior to the exam. There are two options for online proctored testing:

Examity: Costs for Examity at IUPUI will only be covered for students enrolled in fully online programs listed at online.iu.edu. Costs for all other uses of Examity on the IUPUI campus will be assumed by the unit offering those courses/exams. (You will need to seek permission from your Dean for this option).
Respondus Monitor: This tool not only proctors the exam but Respondus LockDown Browser is used to block access to outside web resources and local programs on the student’s computer. To use this tool, instructors review recorded exam sessions after the fact, using a “flagged event” tool and other metrics to review events and determine if flagged events are issues to be addressed. There is no cost to the student or department for the use of Respondus tools. Contact the Center for Teaching and Learning for more information.

More information on Examity and Respondus Monitor are available at https://kb.iu.edu/d/bfcx

Other important clarifications

Adaptive Educational Services: The Testing Workgroup also included a focus on identifying proctored testing space for Adaptive Educational Services, and they will be delivering proctored exams to students that seek and qualify for accommodations in BS 3000.

Process to schedule times for exams

In order to schedule a computer based test, scheduling officers/representatives should contact cltest@iupui.edu to determine if this environment meets their needs. The scheduler/faculty will need to know the dates and times of their exams as well as the estimated number of students taking each exam. In terms of SL070, interested faculty will need to add Registerblast to the Canvas courses to request certain testing windows. Additional information can be found at https://kb.iu.edu/search?q=registerblast&s=15.